Outbound Candidate Screening
Upload your applicant list and the AI calls every candidate within minutes, introduces the role, and runs the full screening conversation on your behalf.
AI-Powered Phone Secretary · Recruitment Agency
AI phone screening that calls every candidate for you
Screen every applicant. Shortlist in hours, not weeks.
AI phone agent built for recruitment agencies. Import your applicant spreadsheet, the AI calls every candidate, asks your screening questions, and hands you a ranked shortlist with interviews already booked.
What is AiScriba for Recruitment Agency?
AiScriba for recruitment agencies is an AI phone agent that screens job applicants by phone. Upload a candidate spreadsheet, define knockout and scoring questions, and the AI calls every applicant, records structured answers, scores each candidate from 0 to 10 and books interviews into your recruiters' calendars. It also answers inbound candidate calls 24/7 in 21 languages.
At a glance
| Fact | Details |
|---|---|
| Built for | Recruitment agencies, staffing firms and RPO providers |
| Availability | 24/7, including nights, weekends and holidays |
| Core tasks | Outbound screening calls, candidate scoring, interview booking, 24/7 inbound candidate line, candidate CRM with CSV import and export |
| Call direction | Outbound screening calls plus a 24/7 inbound candidate line |
| Candidate import | CSV and Excel from any job board or ATS, one-click shortlist export |
| Scoring | Knockout questions plus weighted scoring, 0-10 fit score and summary per candidate |
| Languages | 21 languages |
| Pricing | From $129/month |
| Free trial | 14 days, no credit card required |
| Setup | Under 5 minutes. Forward your existing number, no hardware. |
Built for Your Industry
AI that understands your business
Screening Questions & Scoring
Define the knockout and scoring questions for each job. The AI asks them consistently, records the answers, and scores each candidate against your criteria.
24/7 Inbound Candidate Line
Applicants who call back get answered instantly, any hour. The AI handles role questions, application status, and screens walk-in callers on the spot.
Interview Booking
Qualified candidates are offered open interview slots from your recruiters' calendars and booked in real time, with confirmations and reminders sent by text.
Candidate CRM with CSV Import/Export
Every applicant, call transcript, score, and interview lives in a built-in candidate CRM. Import spreadsheets in one click and export shortlists to your ATS.
Pipeline Analytics
See reach rates, qualification rates, time-to-shortlist, and interview show rates per job and per recruiter, so you know exactly where each pipeline stalls.
How screening works
From applicant spreadsheet to ranked shortlist, automatically
Import your candidates, pick the role, and let the AI agent call every applicant. You get scored, summarized candidates in a CRM you can export at any time.
- 1
Import your applicants
Drop in a CSV from Indeed, LinkedIn or your ATS. Names, phones and roles are matched automatically.
- 2
AI calls every candidate
Outbound screening calls in the candidate’s language, asking the exact questions you set for the job.
- 3
Answers are scored
Every call ends with a 0-10 fit score, structured answers, availability and salary expectations.
- 4
Book the interview
Qualified candidates get an interview slot on the spot. The rest are tagged so you can follow up or re-screen later.
Candidate CRM
Export CSVWarehouse Associate · Austin, TX
| Candidate | Score |
|---|---|
MLMaria Lopez | 9 |
JCJames Carter | 8 |
PNPriya Nair | 7 |
TBTom Becker | 4 |
Live screening call02:41
Great, you mentioned you hold a current forklift certification. Are you available for night shifts starting next Monday?
ML
Yes, nights work for me and I can start Monday. I’m looking for around twenty dollars an hour.
Perfect, that’s within range. I have an interview slot with Dana on Thursday at 10am, shall I book it?
AI summary
Forklift certified, 3 yrs warehouse experience, available nights from Monday, expects $20/h. Interview booked Thu 10:00.
142
Calls placed today
38
Qualified
31h
Recruiter hours saved
How It Works
Get started in three simple steps
Forward Your Phone
Simply forward your business phone to AiScriba when you are busy or after hours. No hardware or software to install.
AI Answers Calls
Our AI picks up every call, answers questions, qualifies leads, and schedules appointments using your business data.
Get Detailed Summaries
Receive instant summaries via email or SMS with caller details, action items, and any appointments that were booked.
See AiScriba in Action
Watch how our AI handles a real call for your industry
- AiScriba AIHi, is this Maria? This is Alex, the recruitment coordinator at Northgate Staffing. You applied for our Warehouse Associate role in Riverside. Do you have five minutes for a few quick screening questions?
- CallerOh, hi! Yes, that's me. Sure, now works.
- AiScriba AIGreat, thanks Maria. The role is full-time with a start date in two weeks. Are you available to start then, and do you currently hold a valid forklift certification?
- CallerYes, I can start in two weeks. I've got my forklift license, it's valid until next year.
- AiScriba AIPerfect, that's exactly what the client needs. The position has day shifts from 6 AM to 2 PM and night shifts from 10 PM to 6 AM. Which do you prefer? And what hourly rate are you looking for?
- CallerDay shift would be ideal. I'm looking for around $21 an hour.
- AiScriba AIThat lines up well with the range for this role. You're a strong match, so I'd like to book you an interview with Sarah, the recruiter on this account. She has Thursday at 10 AM or Friday at 2 PM open. Which works better? I'll text you a confirmation with the address right after.
Trusted by Industry Leaders
See what our customers are saying
“We uploaded 340 applicants for a logistics client on a Monday morning. By Tuesday lunch, AiScriba had reached 280 of them, qualified 61, and booked 38 interviews. That used to take my team the better part of two weeks.”
“The scoring is what sold me. Every candidate gets asked the same questions in the same way, so when I open the shortlist I actually trust the ranking. I spend my day on interviews and client calls instead of leaving voicemails.”
“Our candidates call back at 9 PM and on weekends. The AI line answers every one of them, confirms their shift preferences, and books them in. Our interview show rate went from 54% to 81% once reminders and confirmations were automatic.”
Simple, Transparent Pricing
Choose the plan that fits your business
Solo Recruiter
For independent recruiters who want every applicant screened without spending the day on the phone.
$129/month
- Up to 200 screening calls/month
- Outbound candidate screening
- Custom screening questions & scoring
- CSV import/export
- Email call summaries
Most Popular
Agency
For recruitment agencies running multiple roles and recruiters who need a shared candidate pipeline.
$299/month
- Up to 750 screening calls/month
- Everything in Solo Recruiter
- 24/7 inbound candidate line
- Interview booking with calendar sync
- SMS confirmations & reminders
- Shared candidate CRM for your team
- ATS integrations
- Priority support
Enterprise
For high-volume staffing firms and RPO providers screening thousands of applicants across clients.
$599/month
- Unlimited screening calls
- Everything in Agency
- Multi-client & multi-office support
- Pipeline analytics dashboards
- Custom scoring models per client
- Multilingual candidate screening
- Dedicated account manager
- API access
Frequently Asked Questions
How does AiScriba work for recruitment agencies?
Import your applicant spreadsheet or connect your job board, define the screening questions for the role, and the AI phones every candidate. It asks your questions, confirms availability and salary expectations, scores each applicant, and books interviews for the qualified ones. You get a ranked shortlist in your dashboard.
Can the AI really make outbound calls to candidates?
Yes. Unlike a simple answering service, AiScriba places outbound screening calls at scale. It introduces itself as your agency's recruitment coordinator, retries unanswered numbers at sensible intervals, leaves voicemails, and follows up by SMS so you reach far more applicants than a recruiter could by hand.
How are candidates scored and ranked?
You set knockout questions (for example, a required certification or shift availability) and weighted scoring questions per job. The AI records each answer, applies your rules, and produces a score plus a short summary for every call, so your shortlist is ranked on the criteria that matter to the client.
Does it integrate with my ATS or spreadsheet workflow?
The built-in candidate CRM accepts CSV and Excel imports from any job board or ATS export, and you can export scored shortlists back out in one click. Direct integrations with popular applicant tracking systems are available on the Agency and Enterprise plans.
What happens when a candidate calls back or has questions?
Your inbound line is covered 24/7. The AI recognizes returning candidates, answers questions about the role, pay, and location, updates their application status, and can complete the screening or book an interview right there on the call. Anything it cannot handle is summarized and routed to the right recruiter.
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